University Orthopedics is currently recruiting for the following positions:


Financial Administrative Manager

Reports to: CFO
Location: Billing Office (Virginia Avenue)

We are looking for a skilled Financial Assistant/bookkeeper to record all financial transactions. You will post information to accounting journals/software and reconcile accounts to ensure their accuracy. You will also collaborate directly with the CFO on a variety of projects from marketing to strategy as needed.

Responsibilities:

Financial Accounting Duties

  • Record and reconciles day to day financial transactions and complete the posting process.
  • Responsible for balancing books
  • Maintain and manage bookkeeping through trial balance including data entry, bank reconciliations, and posting journal entries.
  • Assist with the preparation and development of key financial reports.
  • Enters invoices in the accounting system.
  • Assist with processing check runs.
  • Prepares month end and annual reconciliations including EOY reporting and 1099’s.
  • Assist with special projects as needed.

Administrative Assistant Duties

  • Assists the CFO with variety of special projects.
  • Coordinates internal and external meetings and conference calls, and answers phone calls.
  • Manages agenda preparation and distribution meetings.
  • Attends meetings, prepares summaries, and distributes to appropriate parties.
  • Prioritizes conflicting needs; handles tasks expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Responds to and handles confidential and sensitive information with poise, tact, and diplomacy.
  • Works collaboratively with all members of the Management Department.
  • Performs additional duties as assigned.

Job Requirements and Education:

  • BS degree in Business Administration or related field
  • Proven bookkeeping experience
  • Solid understanding of basic bookkeeping and accounting payable/receivable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Hands-on experience with spreadsheets and proprietary software
  • Ability to deal with accounting issues and analytical competency
  • Strong oral and written communication skills
  • Excellent computer skills (SAGE (MAS 90), Excel, PowerPoint, and Word)
  • High degree of accuracy and attention to detail
  • Personable, presentable and articulate
  • Strong communicator, presenter and very fluent in Power Point and Excel.

Interested applicants should submit their resume to the Human Resources via email to hr@universityorthopedics.com or fax 401-457-1573


Hand Therapy Aide

Reports to: Kereth Blanchard OTR/ L, CHT
Location: Dudley

This is a part-time position, 25 hours a week. The Hand Therapy Aide will assist in the coordination of patient services within the hand therapy department. This position will provide clinical and administrative support to the therapists and patients.

Principal Duties and Responsibilities:

  • Assist hand therapists in a busy orthopedic, hand therapy clinic
  • Set up, put away and facilitate the use of hand therapy exercise and treatment equipment
  • Perform normal routine maintenance of equipment, maintain upkeep logs
  • Record inventory and order supplies
  • Stocking of linen for daily and weekly use
  • Assist with maintaining a clean work environment in the clinic
  • Other duties as assigned

Administrative support duties:

  • Assists in scheduling therapy patients, collect co-payments (if needed)
  • Assists with scanning information into EMR
  • Answer and return phone calls
  • Check in and checkout patients from therapy appointments, as needed
  • Book patients into EMR system
  • Other duties as assigned

Skill and Abilities Needed:

  • Interpersonal skills to deal effectively with staff, patients and physicians
  • Computer experience and accuracy in data entry regarding patient appointments and scheduling
  • Professional, pleasant, cheerful and neat appearance
  • Organizational skills
  • Knowledge of medical terminology
  • Ability to maintain confidentiality

Interested applicants should submit their resume to the Human Resources via email to hr@universityorthopedics.com or fax 401-457-1573


Administrative Office Float

Reports to: Site Manager

This is a full-time position, Monday through Friday. Hours and location will vary depending on the needs of the company. The work in this position contributes to the patient’s overall successful interaction within the office. Exceptional people skills are needed.

Essential Job Functions:

  • Provide float coverage for various physician offices
  • Schedule patient follow up appointments when necessary
  • Schedule tests, referrals, and surgeries
  • Provide float coverage for front desk reception and secretarial duties
  • Answer and return phone calls; communicate with insurance companies
  • Contact patients for scheduling, review of history and medications to determine and discuss any required preoperative testing or education.
  • Register patients and update patient demographics
  • Ensure that all appropriate paperwork is completed prior to scheduling procedure
  • Ensure correct codes and patient information is provided to OR booking offices
  • Appropriately coordinates number and length of cases booked per OR session
  • Assists in scheduling patients, check patient’s insurance benefits, and collect co-payments
  • Sorting mail/packages presented to front desk and directing to appropriate source; dispersing any incoming faxes to the appropriate source.
  • Answer and triage patient phone calls
  • Other administrative duties as assigned

Requirements:

  • High School education or equivalent
  • Prior medical experience preferred
  • Must be able to travel to all UOI sites
  • Good computer skills including Microsoft office and outlook
  • Efficiently assist in the coordination of a busy office, including use of email, document scanning, and word processing
  • Ability to be professional, pleasant, cheerful, and enthusiastic demeanor
  • Ability to pay attention to detail
  • Excellent interpersonal skills including telephone etiquette
  • Motivated individual with team approach

Interested applicants should submit their resume to the Human Resources via email to hr@universityorthopedics.com or fax 401-457-1573


Administrative Assistant / Surgical Coordinator

Reports to: Administrative Manager
Location: East Greenwich
Number of Positions: 2

General Summary of Duties:

Responsible for performing a variety of duties specific to the appropriate scheduling of surgical cases for the Physician and Fellows. Exceptional organizational skills and people skills are needed.

Principle duties and responsibilities:

  • Contact patients for scheduling, review of history and medications to determine and discuss any required preoperative testing or education.
  • Ensure that all appropriate paperwork is completed prior to scheduling procedure.
  • Ensure accuracy of patient registration and scheduling.
  • Ensure correct codes and patient information is provided to OR booking offices.
  • Appropriately coordinates number and length of cases booked per OR session.
  • Ensure timely updating of provider’s calendar, to ensure accurate OR and office schedule, call, conferences, and departmental obligations. Communicates these changes to Administrative Manager, Site Manager, and Director of Operations.
  • Responsible to obtain appropriate referrals and authorizations for office visits, procedures and surgeries on the physicians/providers schedule.
  • Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
  • Ensure appropriate testing is performed prior to procedures including lab work, clearance from patient’s primary medical physician, etc.
  • Contact insurance companies to obtain pre-authorization as required.
  • Correspond with appropriate billing staff regarding patients scheduled and need for contact regarding deductibles or payments due prior to surgery.
  • Communicate all necessary information to patients regarding arrival, pre-and post-op instructions and appointments required for their procedure.
  • Assists with general office work such as mail, filing, forms completion.
  • Key player in the training process for other Admins and front desk staff.
  • Functions in a collaborative way, including training (when necessary) other UOI employees including call center, reception, and other Administrative Assistants.
  • Answer and triage patient phone calls.
  • Other duties as assigned by Manager.

Requirements:

  • High school diploma or equivalent
  • Administrative and organizational skills to coordinate patient-care activities
  • Excellent telephone manner and the ability to communicate effectively with patients, coworkers and other physician offices
  • Excellent computer skills to accurately and efficiently assist in the running of a busy office, including; email, scanning and word processing
  • Organizational skills to triage patients appropriately for required testing, visits, surgeries and other encounters
  • Knowledge of MS Office and EMR systems/Practice Management Systems
  • Ability to maintain confidentiality
  • Attention to detail

Interested applicants should submit their resume to the Human Resources Manager Kim Brown via email to kbrown@universityorthopedics.com or fax 401-457-1573.


Registered Nurse (RN)

Location: East Greenwich

University Orthopedics in East Greenwich, RI is seeking a full time dynamic, motivated Registered Nurse (RN) to join the group. This group is a high-volume practice that handles spine, sports, joint and hand cases. The RN will provide professional nursing care to patients to develop and provide direct nursing care and treatment by assessing the patients’ needs, planning, implementation, and evaluation of care.

Essential Job Functions:

  • Consults and coordinates with physicians to assess, plan, implement and evaluate patient care plans
  • Conducts pre- and post-procedure education
  • Serves as the communication liaison to family and members of the procedure team
  • Ensures that correct patient and the correct procedure is being performed
  • Provides basic, bedside care
  • Prepares and administers (orally, subcutaneously, through an IV) and records prescribed medications. Reports adverse reactions to medications or treatments in accordance with the policy regarding the administration of medications
  • Responds to life-saving situations based upon nursing standards and protocol
  • Records all care information concisely, accurately and completely, in a timely manner, in the appropriate format and on the appropriate forms
  • Prepares operating room for patient/procedure
  • Monitors patients’ physical and emotional well-being throughout the care continuum
  • Initiates patient education plan, as prescribed by physician. Teaches patients and family members how to manage their post-treatment home care needs, self-administration of medication and rehabilitation
  • Performs other position-related duties as assigned, depending on assignment setting
  • Assists in positioning, responding to comfort/safety of patient
  • Observes, checks and monitors all equipment used during procedure to confirm they are running smoothly
  • Inventories all items both pre- and post- surgery

Requirements and Qualifications:

  • Must have a Bachelor’s degree
  • Must be licensed as a Registered Nurse in the state of Rhode Island
  • Minimum of 2 years’ experience as an RN
  • Must have basic life support certification and ACLS
  • Strong clinical skills, and able to thrive in a fast-paced medical team environment
  • Familiarity with electronic medical record and electronic scheduling systems
  • Ability to work flexible hours
  • Interpersonal skills including excellent communication skills to deal effectively with staff, patients and physicians in a knowledgeable, professional and courteous manner
  • Participates in professional development activities to keep current with health care trends and practices.
  • Maintains strictest confidentiality.

Interested applicants should submit their resume and cover letter to formally apply to the Human Resources via email to hr@universityorthopedics.com or fax 401-457-1573


Job Description: Clinical Analyst (PA/NP)

Reports to: Director of Clinical Operations

Under the supervision of the Clinical Operations Director, the Clinical Analyst will help optimize the Athenahealth PM/EMR and support of the day-to-day operations including new implementations, training, content management and quality assurance. The ideal candidate will need to coordinate with internal and external resources, develop training materials, and implement improved processes. This position also fully supports growth and enhancement initiatives related to the operations of the PM/EMR environment, all interconnected systems (Chart Capture, Imaging Systems, etc.), workflow and quality measure benchmarks.

Additionally, the Clinical Analyst will be responsible for the evaluation and nonoperative management of patients with musculoskeletal complaints and acute/chronic conditions. The ideal candidate will conduct examinations of new patients, write treatment plans, perform and interpret diagnostic tests and conduct outpatient procedures.

GENERAL SUMMARY OF DUTIES

PM/EMR Duties:

  • Ability to work closely with the Clinical Operations Director
  • On an on-going basis, assist in development and provide documentation and/or training if necessary covering PM/EMR optimization, quality measures, and version upgrades for staff and providers
  • Evaluate and redesign workflows to improve efficient clinical/office operations
  • Assist in creation and execution of work plans related to system or process initiatives and or system modifications
  • Develop documentation of operational procedures as needed
  • Update and maintain end-user training manuals
  • Ensure efficient use of the electronic medical record software application and office workflow
  • Support system maintenance, fixes and updates to AthenaNet Releases
  • Assist in application testing and audits for upgrades and enhancements
  • Support and test the implementation of interfaces
  • Maintain continuing education activities to ensure knowledge related to system enhancements changes of processes are communicated to the end users
  • Other duties as needed

PA/NP Clinical Duties:

  • Maintain an independent schedule and evaluate patients independently as well as under the direction of the supervising physicians.
  • Perform routine outpatient procedures and surgeries including: regional anesthesia, tendon repair, incision and drainage, and wound closure and management
  • Assist physician in examining and diagnosing skeletal and joint problems
  • Order and interpret test results and recommended treatment of patients
  • Administer injections as needed when indicated
  • Round on hospital in-patients and provide consultation services as directed by the supervising physicians
  • Provide postoperative patient care
  • Write prescriptions and medical orders

Requirements:

  • Must be licensed as a Physician’s Assistant or Nurse Practitioner in State of Rhode Island
  • Nursing or Ambulatory Operations background is highly preferred
  • One to two years of experience with Athenahealth implementation and maintenance preferred
  • Proven knowledge of correlation between revenue cycle and clinical operations
  • Demonstrated ability to coordinate the implementation of complex software products
  • Ability to handle multiple concurrent projects
  • Ability to effectively communicate with multiple levels of staff and Physicians
  • Ability to work occasional varying shifts based on business needs
  • Must possess excellent communication and interpersonal skills, be well organized and detail oriented
  • A strong command of office products such as MS Office, Excel, Word, basic HTML preferred
  • Interpersonal skills including excellent communication skills to deal effectively with staff, patients and physicians in a knowledgeable, professional and courteous manner
  • Professional, pleasant, and enthusiastic demeanor
  • Ability to maintain confidentiality of patient records

Interested employees should submit their resume to human resources via email at hr@universityorthopedics.com.


Job Description: Front Desk Check in and Check out Receptionist

GENERAL SUMMARY OF DUTIES

  • Complete patient check-in and check-out for a specific office location and pod
  • Check in upon arrival to clinic, register walk-in patients and identify existing patients; correctly add / edit demographic information to include email address, guarantor, and coverage and obtains necessary signatures.
  • Collect co pays and patient account balance and collection balance.
  • Answering front desk telephones and directs calls as appropriate.
  • Print schedules and superbills for next-day provider visits.
  • Batching out at the end of the shift.  Coordinating superbills, checking charge slips, and verifying copays with cash collected.
  • Sorting mail/packages presented to front desk and directing to appropriate source; dispersing any incoming faxes to the appropriate source.
  • Obtains verification of DME benefits.
  • Must be able to travel to all sites

Minimum Level of Preparation

  • High School graduate or equivalent.
  • Previous medical office experience.
  • Ability to calculate and collect cash transactions.
  • Interpersonal skills including excellent communication skills to deal effectively with staff, physicians, and patients in a courteous manner.
  • Professional, pleasant, and cheerful
  • Ability to maintain confidentiality.

Interested employees should submit their resume and cover letter to formally apply to Human Resources by email to hr@universityorthopedics.com or fax 401-457-1573.


Job Description: Administrative Manager

Reports to: Director of Clinical Operations

GENERAL SUMMARY OF DUTIES:

The Administrative Manager provides supervision and training to the Administrative Assistant staff whom are responsible for assisting physicians with patient care, surgical scheduling, clerical duties i.e., time tracking, CV maintenance, Brown Faculty processes, Lifespan issues, meetings and travel coordination.

Essential Functions:

  • Responsible for providing oversight and direction to Administrative Assistant employees
  • Provide guidance and coaching, trains all new administrative assistants, as well as provides any necessary additional training to current staff.
  • Obtains feedback and collaborates with physicians to manage the performance appraisals and supervision of the administrative assistants.
  • Oversee projects and supervise day to day staff administrative operations
  • Identify performance concerns and provides coaching by continually evaluating employees and provide feedback for improvement
  • Adheres to UOI policies and procedures in a consistent and timely manner
  • Hold staff accountable for following the same set of UOI procedures and polices
  • Work with HR and Operations to set staff goals and establish Administrative Assistant Core Competencies
  • Works with the Director of Revenue Cycle to establish the administrative assistant’s responsibilities for authorizations and referrals.
  • Responsible for communicating changes in reimbursement, authorization process and best practices for EMR use.
  • Participate in the hiring process of administrative staff.
  • Respect the importance of confidentiality, as this position will be dealing with employees' personal details
  • Manage and document patient complains and address with appropriate parties to resolve issues
  • Other duties as assigned

Knowledge, Skills, Abilities, Education and Experience:

  • High school diploma or equivalent. Bachelor’s degree preferred
  • Excellent decision-making, delegating, communications, and writing skills.
  • Must demonstrate management skills and ability to foster an environment of teamwork, professionalism, customer satisfaction, high performance, and mutual respect of others, plus possess a “can do” attitude and the ability to execute stellar customer service.
  • Communicates clearly and concisely
  • Computer skill proficiency in EHR, Microsoft word and outlook
  • Efficiently assist in the coordination of a busy office, including use of email, document scanning, and word processing
  • Professional, pleasant, cheerful, and enthusiastic demeanor
  • Must have attention to detail
  • Excellent interpersonal skills including telephone etiquette
  • Motivated individual with team approach
  • Must be able to travel to all sites

Interested employees should submit their resume and cover letter to formally apply to Human Resources by email to hr@universityorthopedics.com or fax 401-457-1573.


JOB DESCRIPTION: Certified Medical Assistant
Locations: Providence

GENERAL SUMMARY OF DUTIES: Responsible for assisting physicians and physician’s assistant as a Certified Medical Assistant with patient care, clerical, environmental and organizational tasks.

Essential Functions:

  • Prepares patients for the health care visit by directing and/or accompanying them to the examining room; providing examination gowns and drapes; helping them to position themselves for the examination and/or treatment; arranging examining room instruments, supplies, and equipment.
  • Verifies patient information by interviewing patient; reviewing and/or recording medical history; taking vital signs; confirming purpose of visit or treatment.
  • Supports patient care delivery by helping health care providers during examinations; preparing laboratory specimens; performing basic laboratory tests on the premises; disposing of contaminated supplies; administering medications on the premises; authorizing drug refills as directed; telephoning prescriptions to pharmacies; drawing blood; preparing patients for x-rays; taking electrocardiograms; removing sutures; changing dressings.
  • Educates patients by providing medication and diet information and instructions; answering questions.
  • Monitor patient’s environmental safety (e.g., fall precautions faulty equipment, transmission precautions).
  • Completes records by recording patient examination, treatment, and test results
  • Ability to identify abnormal patient values for triages purposes
  • Maintains patient confidence and protects operations by keeping patient care information confidential.
  • Document medical information using approved medical terminology in the EHR system.

Knowledge, Skills, Abilities and Personal Characteristics:

  • Must be certified as a Medical Assistant (CMA)
  • ** Must be done by “credentialed medical assistants or Licensed health professionals.
  • Certified Medical Assistant. Certification through AMA, NCCT, NHA, or AMT
  • o RI licensed Certified Nursing Assistant
  • o RI licensed PT, PTA, OT or OTA
  • o RI licensed ATC (Athletic Trainer Certified)
  • Clinical skills, documentation skills, and communication skills
  • Ability to perform various clinical procedures while in exam room
  • Computer skill proficiency in EHR, Microsoft word and outlook
  • Efficiently assist in the coordination of a busy office, including use of email, document scanning, and word processing
  • Professional, pleasant, cheerful, enthusiastic demeanor, neat appearance required
  • Attention to detail
  • Excellent interpersonal skills including telephone etiquette
  • Motivated individual with team approach
  • Must be able to travel to all sites

Interested applicants should submit their resume to HR by email at hr@universityorthopedics.com or fax 401-457-1573.

Posted: 05/22/2016
Equal Opportunity Employer

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JOB DESCRIPTION: Physician Assistant / Nurse Practitioner

Location: East Greenwich

University Orthopedics in East Greenwich, RI is seeking a full time dynamic, motivated Physician Assistant or Nurse Practitioner to join the group. This group is a high volume practice that handles spine, sports, joint and hand cases. The PA will be responsible for the evaluation and nonoperative management of patients with musculoskeletal complaints and acute/chronic conditions.

Principal Duties and Responsibilities:

  • Maintain an independent schedule and evaluate patients independently as well as under the direction of the supervising physicians.
  • Perform routine outpatient procedures and surgeries
  • Access, diagnose and treat acute and chronic care patients
  • Assist physician in examining and diagnosing skeletal and joint problems
  • Order and interpret test results and recommended treatment of patients
  • Administer injections as needed when indicated
  • Provide postoperative patient care
  • Pre and post procedure follow-up and patient evaluation
  • Consult for pharmaceutical or interventional treatments
  • Write scripts and patient education
  • Evaluate X-ray, CT scan and MRI
    • Requirements:

      • Must be licensed as a Physician’s Assistant or Nurse Practitioner in State of Rhode Island
      • Minimum 2 years’ experience as an Orthopedic Physician’s Assistant or Nurse Practitioner
      • Interpersonal skills including excellent communication skills to deal effectively with staff, patients and physicians in a knowledgeable, professional and courteous manner
      • Professional, pleasant, and enthusiastic demeanor
      • Ability to maintain confidentiality of patient records
      • Attends required meetings and participates in committees as requested.
      • Participates in professional development activities to keep current with health care trends and practices.
      • Maintains strictest confidentiality.

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SCHEDULE
SPECIALTY CENTERS
  • Spine
    • The Spine Center are referred back and neck pain patients across the New England States.
  • Hand & Wrist
    • The Hand & Wrist center deals with both surgical and nonsurgical treatment of conditions and problems.
  • Joint Replacement
    • The Joint Replacement Center provides the most modern treatment options for knee, hip, and shoulder replacement
  • Pediatric Orthopedics
    • The Pediatric Orthopedic Center consist of three surgeons who specialize in the care of children.
  • Foot & Ankle
    • The Foot & Ankle Center involves clinical teams that specialize in foot and ankle surgery.
  • Shoulder & Elbow
    • The Shoulder & Elbow Center includes orthopedic surgeons and therapists who specialize in shoulder and elbow.
  • Sports Medicine
    • The Sports Medicine Center helps those with sports-related injuries recover quickly to return to activity.
  • Trauma & Fracture
    • The Trauma & Facture center works closesly together with Rhode Island Hospital's trauma specialists to identify injuries.
  • Oncology
    • Our orthopedic oncology center includes the expertise of a specialist in oncology and reconstructive surgery.
  • Cartilage Repair Center
    Cartilage Repair
    • The Cartilage Repair Center offers state-of-the-art treatment of joint cartilage lesions
  • Orthodirect for sprains, fractures, work accidents, sports injuries
    Ortho Direct
    • Ortho Direct treats patients with urgent orthopedic needs from sprains, fractures, work accidents & sports injuries.
Brochures & Journals
  • Back to Life Journal
    • Subscribe to our Back to Life Journal to read information on the latest advances on joint replacement, sports medicine, orthopedic problems and back and neck pain.
Home Remedy Book
  • Home Remedy Book
    • Have back or neck pain? Learn what causes symptoms and the home remedies that relieve pain. University Orthopedics mails out Home Remedy Books to residents throughout the New England area.
About Us

University Orthopedics in Providence, Rhode Island, is a regional referral center for patients with back and neck pain, joint pain, sports medicine problems, shoulder pain, hand problems, hip and knee pain, and foot and ankle injury. University Orthopedics utilizes fellowship-trained, sub-specialized physicians to treat a variety of orthopedic problems.

  • PROVIDENCE 1
    2 Dudley Street, Suite 200
    Providence, RI 02905
    Phone: 401-457-1500

  • PROVIDENCE 2
    100 Butler Drive
    Providence, RI 02906
    401-277-0790

  • MIDDLETOWN
    345 Valley Rd.
    Middletown, RI 02842
    401-457-1500

  • EAST GREENWICH
    1405 South County Trail, Building 5
    East Greenwich, RI 02818
    Phone: 401-884-1177